March 6, 2016 Debbi Bennett Route 66 Cruisers Car Club Secretary.
Route 66 Cruiser Meeting Minutes
March 6, 2016, Pizza Hut Restaurant:
Dwayne Caldwell called the meeting to order at 5:00 p.m. Jerry Henry led the Pledge of Allegiance and opening prayer.
The minutes from the last meeting were read. There was a correction to the minutes changing the month of the first NeMar cruise to March 25 from April 22. A motion to accept as corrected was made by Nick Carter and seconded by Jerry Henry. No one opposed and the motion was accepted.
The Treasurer’s report was read. A motion to accept as read was made by Jerry Henry and seconded by Nick Carter. No one opposed and the motion was accepted.
Dwayne informed the club that James Rigler was in the hospital after suffering a stroke.
Delbert Tygart amended his motion made last month, to be a direct donation to Honor Flights instead of sponsoring a member to be a guardian. There was a discussion regarding recognition and pass donations. The vote put to the club was if money is available after the car show to donate $XXX to the Honor Flight. By show of hands the motion passed.
At the last monthly meeting there was a discussion regarding the Pin Up Girls contest at the car show. It was concerning to use an outside company to run the contest or for the club to take it over. Concern was that the contest was not open to everyone with the outside company. Dwayne talked to Amanda Eddy, the first winner of our Pin Up Girls Contest, and she is available to help the club with any questions. There was a concern regarding liability for the contest. We do have a liability clause in our car show insurance which should cover it. We will have the contestants sign the same liability form as the car owners. The motion was to keep the same company as last year. The vote, by show of hands was to not use that company, which means the club will run the pin up contest.
Dwayne welcomed two new members Rob and Susan Barr.
Looking for volunteers to haul the trailer to the NeMar Cruises. Please contact Dwayne if you can help.
Ponca City Cruise will be April 22nd leaving the VFW at 8:15 a.m.
Richard Hodges said Bill York, author of A Life Worth Living... (discussed book)
Tulsa Chill will be April 29th thru May 1st. There is an award of $250 for Club participation.
Dwayne talked to Dennis Gage, host of My Classic Car regarding the car show. Due to a scheduling conflict Dennis will not be able to attend this year. He would like to attend the 2017 show. There are requirements to his coverage such as air fare and hotel accommodations. Dwayne said that we should be able to get sponsorship for most of it. Mr. Gage doesn’t like to have the music or loud speaker on during his taping.
Due to our Bylaws we need to do an annual audit, so we will be doing an audit.
Chuck Wagon Express Annual Smoke Off in Sands Springs is looking for vintage cars at their event on April 22nd. This is a cancer cure fund raiser. It is $10 a plate.
The Club Picnic will be May 22nd, 1:00 at Claremore Lake, Shelter 1.
Scott Youtsey will be making T-shirts to expand our merchandise to those who look at our web site. Scott's Website
There is discussion on changing the time of the Christmas Party to be earlier in the day. Looking at December 10th.
Chris Christmann made a motion to rewrite item D in the bylaws to eliminate all words from the sentence “no Officer shall serve for more than two (2) consecutive terms…” to the end of the words in Item D. Jerry Henry seconded the motion. We will have a vote at the April meeting.
Thanks to Barbara Kelsey the new membership directories are now available.
Jim White motioned to adjourn the meeting, Jerry Henry seconded and the motion passed. The meeting adjourned at 6:00.